Secretary

The secretary is an elected officer of the All Star 2 Family Conference. The following section is drawn from the bylaws and outline the basic responsibilities of the role.

Article III - Section 5. Secretary. The Secretary of the corporation shall keep accurate records in books provided for that purpose of all the proceedings at the meetings of the directors and shall also keep copies of all corporate documents. Such books records and documents shall be open at all reasonable times for the inspection of any director. The Secretary shall perform all the duties as the Board of Directors may from time to time designate. In the absence of the Secretary from any meeting, a Secretary pro tempore may be elected.

The Board meets twice every year, once on island during the AS2 Family Conference and once in the Fall at different locations. The Secretary's duties fall mainly around the times of these meetings and the following outlines what those duties are. They don’t differ much between the Fall and Summer meetings.

Before Each Meeting

About one month before the meeting:

About a week before the meeting:

As you pack to leave for meeting remember:

At the Meeting

Get to the designated room(s) about 30 mins before to make sure that:

Work with the President to ensure meeting starts on time, and help run the meeting if requested, especially considering time restrictions.

Take minutes of meeting.

If needed get new chairs to sign the official document that has all the chairs signatures.

Sign any paperwork required (new bylaws for example).

After the Meeting (as soon as you can after getting home)

Ongoing

File any new corporate documents appropriately. Upload them to the Google Drive in the Documents folder.

Appendix A: Typical Agenda Items

Every Summer

Every Fall