Experts Night Coordinator

Number of People: 1

Budget: $0

The person in charge of Experts' Night selects and schedules several conferees who would like to speak on their area of expertise, from computers and antique cars to handiwork, fine wine/spirits, history, medicine, music, art, and science.

Each expert is assigned a room or a meeting place, depending upon the size of the estimated audience, subject matter, need for a viewing screen, etc. All the experts present their talks at the same time (to be determined each year, but usually Monday or Tuesday, starting around 8:00). Try to choose experts from different fields. Expert's Night differs from "Talks on the Rocks" in that it offers several speakers at the same time, and they talk indoors and have greater opportunity to show pictures or write on a board.

The person in charge should get a preliminary conferee list from the Chairs, as well as a list of conferees that volunteered to be an expert on the last Conference Evaluation Form, although this list may not be too helpful. Contact your experts before they get to the island, so that they will be prepared and can bring materials with them. You can contact them by phone or email. Be sure that they confirm.

Ask Conference Services for help with audio-visual needs.

On Sunday night, give a list of speakers, topics, and locations to the Starboard Scribe to be listed on the boards and a list to the Chairs. On the night of the talks, put up a poster board on an easel next to the starboard to announce the talks and the speakers, so that it is easy for all to see and read.

Ask experts to talk for about an hour, leaving time for questions. Discourage people from wandering from one talk to another. You may need blackboards in certain rooms.

Last reviewed by Kathy West June 2018