Adult Social Hour (Beer)
Number of People: 1 (and helpers)
Budget: $1400 up front (this includes deposits on kegs which is $50 per keg... usually 7 kegs... which is refunded upon returning them) Net budget $1050
Contact Fink (David Finkelstein) to see if he can get a deal on kegs through his restaurant, or Nate Hubbard to see if he still has a contact for a discount.
Providing Beer is a demanding job logistically as at least 4 people are needed to carry it off each evening (1 experienced organizer, 1 assistant and 2 helpers). There is planning and work before arrival to the island, and work each day of the conference. Although there is a lot of work involved, this can be one of the most rewarding jobs since it is better attended than any other conference event. The helpers should be responsible for setup and cleanup. This way you do not need to come early and clean up every night and your assistants are better prepared to handle the overall responsibility next year. You'll need about 3-5 helpers for the week, and should make sure people are distributed fairly, e.g. no one who's eating lobster works on Lobster Night, if possible. Please also coordinate with the other two Social Hour Coordinators (Wine and Food) to ensure an equitable distribution of work and helpers.
Beer supplies for the week obviously come from the mainland, which means shopping needs to be done ahead of time. Seek the shopping list and other records from the previous Social Hour Beer Organizer (Matt Ronn in 2017). Recently 7 kegs of beer (relatively high quality beer please) and 4 cases of non-alcoholic beer and 2-3 cases of ginger beer (also non-alcoholic) have been purchased. Make purchases with an eye on packaging & containers. We are asked to recycle as much as we can ourselves so if we bring in bottles or cans, we should package them up & bring them off island with us on Saturday! Supplies need to be boxed in closed containers labeled with "Social Hour Supplies – AS II," and brought to the Portsmouth Dock between 11 am and 12:30 pm on Saturday. It will go out to the island on the SIC work boat that also carries the luggage.. Each container may not exceed the weight limit of 40 pounds. At this point, no one is allowed to go out on the 11 am boat so the beer/wine and food organizers must either come early (6:45 am boat) or come with the conference.
The supplies are delivered by the Pelicans from the dock to Newton (in the Stone Village). If something is missing, speak to the Troubleshooter. You should attend orientation, so be sure to be efficient in checking that the beer is in the right place when you first get off the boat, and be ready to start setting up the beer table right after orientation is over.
Before ordering from Gary's Beverages in Portsmouth, you might contact Fink (David Finkelstein) to see if he can get a deal through his restaurant contacts, or previous beer coordinators (Matt Ronn, Nate Hubbard).
We are budgeting $1200 for beer, however all of the expenses should be covered by donations. Social Hour is not a profit center so any excess donations go into the All Star II account. You can either front the money or get an advance from the treasurer, Tim Flint. In either case, settle up with the treasurer at the end of the week. Also, remember that deposits may be necessary for kegs and taps. Supplies get a little more expensive every year, but clearly it is possible to break even. Soliciting donations can be a bit tricky so a person with a booming voice can be very helpful, especially Thursday & Friday evening when shoalers need a reminder.
Last Edited by Kathy West - June 2018