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Adult Social Hour (Wine)

Number of People: 1 (and helpers)

Budget: $850

Wine Organizer is a demanding job logistically as at least 4 people are needed to carry it off each evening (1 experienced organizer, 1 in training and 2 helpers). There is planning and work before arrival to the island, and work each day of the conference. Although there is a lot of work involved, this can be one of the most rewarding jobs since it is better attended than any other conference event. The helpers should be responsible for setup and cleanup. This way you do not need to come early and clean up every night and your assistants are better prepared to handle the overall responsibility next year. You'll need about 3-5 helpers for the week, and should make sure people are distributed fairly, e.g. no one who's eating lobster works on Lobster Night, if possible.

There are always a number of conferees who are very concerned about the choice of wines, its presentation, and the manner in which it is dispensed. A “bartender” is preferred by some over a simple self serve table. The harshest criticism of social hour often comes from wine people when they are served poorly or ignored or even worse — served box wine. The only way box wine passes muster is when it is uncharacteristically good and served in a carafe. Big bottles are fine as long as they are corked and the empties are boxed and shipped off island for recycling by one of us. Weather permitting, Social Hour is set up outside of Vaughn Cottage (the “Stone Village”). You will need two long tables. Tables and wastebaskets come from Newton Center. If the weather is poor, the back room of Newton Center can be used.

Supplies for the week obviously come from the mainland, which means shopping needs to be done ahead of time. Seek the shopping list and other records from the previous Wine Organizer (in 2008 it was Margy Levine Young). Make purchases with an eye on packaging & containers. Wine needs to be boxed in closed containers labeled with "Social Hour Supplies – AS II," and brought to the Portsmouth Dock between 11 am and 12:30 pm on Saturday. It will go out to the island on the SI work boat (the M.V. Pamela Thayer). Each container may not exceed the weight limit of 40 pounds. At this point, no one is allowed to go out on the 11 am boat so the beer/wine and food organizers must either come early (6:45 am boat) or come with the conference. In 2013 the chairs will order more conference services food for Saturday so the happy hour organizers will be able to attend orientation.